Website Privacy Policy

1 Purpose

1.1 At Hauora Taiwhenua Rural Health Network (HTRHN), we take our privacy obligations very seriously. We respect the privacy of our members and the users of our website The purpose of this policy is to set out how we deal with users’ personal information, and the ways in which we will collect, store, share and protect users’ data and the rights of users in that regard.

2 Scope

2.1 This policy applies to users of the HTRHN website – (the website).

3 Terms and Application

3.1 In this policy, the terms ‘HTRHN’, ‘we’, ‘us’ and ‘our’ refer to Hauora Taiwhenua Rural Health Network. We respect the privacy of our members and the users of our website

3.2 This privacy policy applies to ‘personal information’ as that term is defined in the Privacy Act 1993 that we collect about an identifiable individual (‘you’, ‘your)

3.3 You acknowledge that by providing personal information to us, you consent to our collecting, storing, using and disclosing your personal information in the manner set out in this privacy policy.

4 Collection

4.1 We may collect personal information (including, but not limited to your name, email address, phone number, and postal address) from you. We may do this when you:

4.1.1 communicate with us or our representatives;

4.1.2 submit to us a membership application form, or any other form or order related to the services or goods provided by us;

4.1.3 use this website, including, but not limited to, when you use this website to update personal information we hold about you.

4.2 You may choose not to provide your personal information to us. However, if you do not provide such information, we may not be able to provide you with access to certain information, goods or services.

5 Storage and Security

5.1 We store your information in physical or electronic form ourselves, and we contract with third parties to store some information for us in New Zealand and overseas (including via cloud storage provided by third parties). We have taken reasonable steps to protect your personal information from any loss, unauthorised access, disclosure, alteration or destruction or other misuse.

6 Use

6.1 We will not use or disclose your personal information except in accordance with this policy
or the Privacy Act 1993. We may use your personal information to:

6.1.1 grant you membership to HTRHN
6.1.2 communicate with you, including providing you with membership related communications and information
6.1.3 facilitate your attendance at any training or event
6.1.4 contact you regarding surveys and other advocacy requirements
6.1.5 provide you with services and information on goods and services including, but not limited to, information relating to sponsorship and events
6.1.6 provide you with information other than membership communications, including, but not limited to, providing you with promotional materials and news where you agree to receive such information
6.1.7 improve or update our information, goods or services or to develop new information, goods and services
6.1.8 operate this website and to provide functionality of this website
6.1.9 improve or update this website and our information and services;
6.1.10 analyse usage of this website; and
6.1.11 generate and publish aggregate or statistical information that does not identify you.

7 Disclosure

7.1 Your personal information may be made available internally and to our agents, contractors or service providers for the above purposes. We will only use or disclose personal information that you have provided to us, or which we have obtained about you:

7.1.1 for the above-mentioned purposes; or
7.1.2 if you have authorised us to do so; or
7.1.3 if we have given you notification of the intended use or disclosure and you have not objected to that use or disclosure; or
7.1.4 if we believe that the use or disclosure is reasonably necessary to assist a law enforcement agency or an agency responsible for national security in the performance of their functions; or
7.1.5 if we believe that the use or disclosure is reasonably necessary to enforce any legal rights we may have, or is reasonably necessary to protect the rights, property and safety of us, our customers or others; or
7.1.6 if we are required or permitted by law to disclose such information.

8 Right to access and correct

8.1 If you are an individual, you have certain rights under the Privacy Act 1993. You may request access to, or correction of, any personal information we hold about you by contacting HTRHN using the contact details shown on the website. We will correct any personal information we may hold about you if you notify us in writing of the correction.

9 Automated collection of non-personal information

9.1 HTRHN may use a “cookie” file containing information that can identify details of your IP address, PC platform (e.g. Windows, NT or Mac), browser (e.g. Internet Explorer, Firefox or other, plus the version of browser), domain (whether you are accessing the website from New Zealand or elsewhere) and other user information (e.g. your username).

9.2 HTRHN may use the information generated by cookies to:

9.2.1 track traffic patterns to, from and on the website including the date, time and duration of your visit; and the pages viewed by you
9.2.2 help display advertising to the appropriate users;
9.2.3 and enable you to enter the website and use certain services and to visit registered user only areas of the website.

9.3 You can choose to refuse cookies by turning them off in your browser and/or deleting them from your hard drive. You do not need to have cookies turned on to use the website but you may need them to log on to the website and to access personalised or secure content on the website. Some pages may not function properly if cookies are turned off.


10 Changes to our privacy policy

10.1 We reserve the right, at our discretion, to change this privacy policy from time to time. Changes to this privacy policy will take effect immediately once they are published on our website. Please check this privacy policy regularly for modifications and updates. If you continue to use this website or if you provide any personal information after we post changes to this privacy policy, this will indicate your acknowledgement of any such changes.

11 Links to Other Sites

11.1 Our website may contain links to third party websites. These links are provided solely as a convenience to you and not as an endorsement by HTRHN of the contents on such third-party websites. HTRHN is not responsible for the content of linked third-party sites and does not make any representations regarding the content or accuracy of materials on such third-party websites. If you decide to access linked third-party websites, you do so at your own risk; we encourage you to review the privacy statements of those websites so that you can understand how the personal information you provide may be collected, stored, used and disclosed.